Goldenlay Agri Limited, Zambia’s leading producer, supplier, and distributor of table eggs, with a well-established and trusted brand among retailers and consumers, invites applications from suitably qualified and experienced candidates for the position of Human Resource Assistant x2.

Overall Purpose of the Position

To support the Human Resource Manager in the effective administration and day-to-day operations of the Human Resources Department, including maintaining accurate employee records and providing HR administrative support.

Key Responsibilities

1. Employee Records and Administration

• Ensure all employee records, both historical and current, are complete, accurate, up to date, and properly filed for easy retrieval.
• Maintain an effective employee filing and record-management system.

2. HR Management Information System (HRMIS)

• Ensure the HR Management Information System is updated accurately and on time.
• Capture and maintain records relating to new and terminated employees, annual leave, and other employee information.

3. Attendance and Leave Management

• Prepare and distribute attendance registers to Heads of Departments (HODs) and support staff.
• Monitor employee attendance and ensure personalised leave registers are updated promptly for all types of leave.

4. Recruitment and Selection

• Ensure standard recruitment and selection procedures are consistently followed.
• Coordinate job advertisements and assist with shortlisting candidates.
• Participate as a member of interview panels.
• Maintain accurate recruitment and selection records.

5. Onboarding and Induction

• Coordinate employee induction prior to commencement of work.
• Ensure employment contracts are issued promptly.
• Support the smooth integration and settling-in of new employees.
• Maintain accurate onboarding records.

6. Employee Grievances, Discipline and Counselling

• Assist with investigations and disciplinary processes arising from breaches of the Code of Conduct or employee grievances.
• Maintain accurate grievance and disciplinary records.
• Attend and provide administrative support during disciplinary hearings.

7. Performance Management and Staff Motivation

• Assist Heads of Departments in preparing quarterly performance appraisal templates.
• Maintain accurate and up-to-date employee performance records.
• Support initiatives aimed at employee engagement and motivation.

8. Training and Development

• Conduct employee induction training as required.
• Maintain accurate employee training and development records.

9. HR Reporting

• Assist the Human Resource Manager with the preparation of monthly and quarterly HR reports by providing accurate and relevant HR data.
• Act on behalf of the Human Resource Manager when required during periods of leave or absence.

10. Other Duties

• Perform any other HR-related duties and responsibilities as may be assigned from time to time.

Key Expectations

The successful candidate will be expected to:

• Comply with Occupational Health, Safety and Environmental policies and procedures.
• Demonstrate a strong commitment to teamwork and team development.
• Promote a collaborative working environment by actively engaging and involving others.
• Adapt positively to change and demonstrate self-awareness.
• Demonstrate moral courage, openness, integrity, and honesty in all dealings.

Skills and Attributes

• Excellent attention to detail and accuracy.
• Ability to work effectively under pressure and handle stressful or emergency situations.
• Strong time-management and organisational skills, with the ability to prioritise tasks and meet deadlines.
• Strong problem-solving, numerical, and analytical skills.
• Good financial and commercial awareness.
• Proficiency in HR Management Information Systems.
• Good knowledge and understanding of Zambian labour laws and HR best practices.
• Excellent interpersonal and communication skills.

Qualifications and Experience

• Degree or Diploma in Human Resource Management from a reputable university or institution.
• Must be a registered/member of the Zambia Institute of Human Resource Management (ZIHRM).
• At least 3 years of relevant work experience.
• Previous experience in the agriculture sector will be an added advantage.

How to Apply

All suitably qualified and interested candidates should submit their updated CVs, including at least three (3) traceable referees/references. Fresh graduates are encouraged to apply.

The Human Resource Manager
Goldenlay Agri Limited
P.O. Box 90444
Luanshya, Zambia

Email: hr.manager@goldenlay.co.zm

Closing Date: 12 October 2026

Only shortlisted candidates will be contacted.

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The Higher Education Loans and Scholarships Board (HELSB) is a Statutory Body established by the Higher Education Loans and Scholarships Act, Chapter 146 of the Laws of Zambia, to provide for the administration of scholarships and the Loan Scheme.

HELSB invites applications from competent, enthusiastic and suitably qualified candidates to fill the following position:

Position: Deputy Director – Human Capital and Administration (1) – LSB 02

Reports to: Chief Executive Officer

Job Purpose

To provide strategic leadership and oversight of the human capital and administrative functions of HELSB in order to ensure effective utilization and development of human resources, efficient administrative operations, sound employee performance, and alignment of the Directorate’s programs and activities with the Board’s strategic objectives.

The position will coordinate with the Strategic Planning function, which reports directly to the Chief Executive Officer, in facilitating the implementation, monitoring and review of the HELSB Strategic Plan as it relates to Human Capital and Administration.

Principal Accountabilities (Main Duties)

1. Human Resource Policy and Governance

• Oversee and coordinate the development, review and implementation of human resource policies, procedures, regulations and guidelines
• Ensure compliance with relevant labour laws, regulations and public sector HR policies

2. Human Capital Management

• Provide strategic leadership in the management and development of human resources
• Oversee recruitment, selection, placement, induction, employee development, succession planning, retention and staff welfare
• Promote employee engagement, staff morale and a positive organisational culture
• Ensure optimal utilisation of human resources in line with HELSB’s mandate

3. Performance Management

• Oversee development and implementation of effective employee performance management systems
• Monitor staff performance and ensure alignment of objectives with institutional priorities
• Facilitate interventions to address performance gaps and enhance productivity

4. Strategic Plan Coordination and Alignment

• Coordinate with Strategic Planning in development, implementation, monitoring and review of HELSB Strategic Plan
• Ensure HR and Admin programmes and targets are aligned with the Strategic Plan
• Contribute to institutional strategic reviews and annual work plans

5. Administration and Logistical Support Services

• Oversee provision of efficient administrative and logistical support services
• Ensure effective management of office facilities, transport, records and other support services
• Promote efficient utilisation of institutional resources

6. Policy and Institutional Development

• Participate in development and review of institutional policies, regulations, guidelines
• Provide technical advice to management on human capital and organisational development
• Ensure effective implementation of approved policies

7. Risk Management and Compliance

• Oversee identification, assessment and management of HR and admin risks
• Coordinate development of risk mitigation measures
• Promote compliance with laws, regulations, policies and internal controls

8. Leadership and Management

• Provide effective leadership and direction to staff within the function
• Build a high-performance culture based on accountability, professionalism, integrity
• Mentor and develop staff to enhance institutional capacity

9. Reporting and Advisory Services

• Prepare and present technical, analytical and management reports
• Provide strategic advice to CEO and Management on HR and admin issues
• Participate in management committees as assigned

Qualifications and Experience

• Full Grade 12/Form V School Certificate
• Bachelor’s Degree in Human Resource Management, Public Administration, Industrial Psychology or equivalent
• Master’s Degree in Human Resource Management, Public Administration, Industrial Psychology or equivalent
• Member of the Zambia Institute of Human Resource Management (ZIHRM)
• Minimum of 10 years’ relevant experience, of which at least 4 years should be at management level
• Demonstrable experience in HR management, administration, policy development, performance management and organisational development
• Experience in strategic planning will be an added advantage

Skills and Attributes

• Strong leadership and people-management skills
• Excellent analytical, problem-solving and decision-making skills
• Ability to prepare high-quality technical and analytical reports
• Excellent written and verbal communication skills in English
• Strong interpersonal and stakeholder-management skills
• Good computer literacy and proficiency in office applications
• High levels of integrity, confidentiality, tact and diplomacy
• Ability to work collaboratively and deliver results in a complex environment

How to Apply

Interested candidates should submit resume/CV and a cover letter outlining qualifications, experience and suitability.