JOB OPPORTUNITY

Administrative, Human Resources & Board Secretariat Officer

About Manyonyo Irrigation Company Limited

Manyonyo Irrigation Company Limited (MIC) is an agribusiness owned by 145 smallholder farmers in Chikankata District, Southern Province. The Company’s principal business is growing sugarcane for sale to Zambia Sugar Plc. MIC seeks to expand and strengthen its farming operations over time, with the long-term aim of growing from its present smallholder base into a sustainable, larger-scale commercial farming business that creates lasting value for its shareholder-farmers and the surrounding community.

Position Purpose

The Administrative, Human Resources & Board Secretariat Officer will coordinate MIC’s general administration, human-resources support, corporate correspondence, records management and Board-secretariat functions. The role will ensure that office, employee and governance matters are handled consistently, confidentially, accurately and on time.

Key Responsibilities

• Coordinate day-to-day office administration, including procurement coordination, office supplies, filing, document control, meeting arrangements and general administrative support.
• Manage the official Company email account and other authorized communication channels, and maintain orderly records of incoming and outgoing correspondence.
• Prepare clear and professional letters, notices, memoranda, reports and other administrative documents required by management or the Board.
• Maintain, organize and safeguard key Company administrative, contractual and corporate documents and ensure that authorized officers can trace records promptly.
• Maintain complete, current and confidential employee files and human-resources records, including contracts, leave records, correspondence, performance documents and separation records.
• Coordinate recruitment, onboarding, induction, employee documentation, contract administration, staff movements and separation or handover processes as assigned.
• Support management and supervisors in handling routine employee matters, grievances, disciplinary processes, performance administration and employee communication in accordance with Company procedures and applicable labor requirements.
• Coordinate formal communication between management and employees, supervisors, farmers, service providers and other internal or external stakeholders as appropriate.
• Prepare and circulate Board and committee meeting notices, agendas, Board papers, previous minutes and supporting documents within the required timelines.
• Attend Board meetings, take accurate minutes, prepare draft minutes promptly and maintain the Board minute books and related governance records.
• Maintain an up-to-date action log of Board resolutions and directives, follow up with responsible officers and report progress on implementation.
• Coordinate Board meeting logistics and support professional communication between the Board, management and invited stakeholders.
• Maintain proper custody, confidentiality and filing of Board papers, resolutions, minutes, declarations and other governance records.
• Coordinate or supervise administrative and support functions assigned to the position, including stores and security-related administrative matters where delegated.
• Perform any other reasonable administration, human-resources or Board-secretariat duties assigned by the General Manager or arising from the needs of a Company of MIC’s size and nature.

Qualifications and Experience

• A Degree or Diploma in Business Administration, Human Resource Management, Public Administration or another relevant discipline from a recognized institution.
• At least five years of relevant experience in administration, human resources, corporate support, Board support or related functions.
• Strong administrative and organizational skills, including practical experience in filing, correspondence management, document control and records management.
• Good understanding of employee-record administration and applicable employment processes, with the ability to handle personnel matters discreetly and confidentially.
• Strong minute-writing, meeting-coordination, communication and report-writing skills.
• Experience supporting a Board, committee, company secretariat or senior management team will be a strong advantage.
• Strong command of Microsoft Office, particularly Word, Excel, PowerPoint and email applications.
• A dependable, organized and self-directed approach, with good judgment, initiative, problem-solving ability and capacity to manage competing deadlines.
• High standards of integrity, professionalism, accuracy, tact and confidentiality.
• Proficiency in English and willingness to work and reside in the Manyonyo/Chikankata area.

How to Apply

Interested candidates who meet the above requirements should submit one PDF document containing:

• Application letter
• Detailed Curriculum Vitae (CV)
• Copies of relevant academic and professional qualifications
• Copy of the applicant’s National Registration Card (NRC)
• Contact details for three traceable professional referees

Applications should be emailed to:

man.irrigation@yahoo.co.uk

Email Subject: APPLICATION - ADMINISTRATIVE, HUMAN RESOURCES & BOARD SECRETARIAT OFFICER

Closing Date: 30 September 2026

Manyonyo Irrigation Company Limited (MIC) is an equal opportunity employer. Only shortlisted candidates will be contacted.

⚠️ Legitimate employers do not charge candidates fees to secure employment. Be cautious of anyone requesting payment in exchange for a job offer.

Background

Kafue Gorge Lower Power Development Corporation Limited (KGL) is domiciled in Chikankata District, Southern Province of Zambia, and is engaged in power generation. As a provider of energy services, KGL has a passionate and diverse team of professionals dedicated to delivering contracted energy services efficiently and effectively.

KGL is committed to excellence in service delivery and recognises that highly qualified and competent human capital is essential to achieving its mandate.

In this regard, KGL invites suitably qualified candidates to apply for the position of Water Treatment Plant Operators (2).

Key Responsibilities

• Perform routine maintenance work on pumps, valves, feeders, and related equipment.
• Perform building and facility maintenance and custodial tasks.
• Read and interpret meters, gauges, and instruments; enter daily readings into databases or spreadsheets.
• Collect water samples and perform water testing.
• Prepare and maintain work records, work orders, maintenance and repair logs, and other records and documentation.
• Perform inspections of the plant and monitor water treatment processes such as coagulation, flocculation, sedimentation, filtration, and disinfection in accordance with ZEMA and WHO water quality standards.
• Operate valves, gates, and pumps to adjust water flow and chemical injection rates.
• Monitor all sites in the water reticulation system, including operating equipment, reading flow levels, inspecting equipment, identifying equipment problems, and making minor repairs and adjustments.
• Propose basic treatment and operational changes to water treatment processes and distribution systems to meet water quality standards.
• Assist with inspecting, testing, and evaluating incoming supplies, materials, and equipment related to water treatment.
• Support KGL’s policies, goals, and objectives, and work with management and other staff to ethically achieve such goals and objectives; ensure compliance with safety procedures.
• Adhere to safety regulations, handle hazardous materials safely, and utilize lock-out/tag-out procedures.
• Respond to emergency situations and operational issues, implementing corrective actions as necessary.
• Propose budgetary inputs and requirements related to water reticulation.
• Work with SHERQ and the Environmental Officer to ensure that facilities comply with environmental, health, safety, and security requirements.
• Attend plant safety meetings and follow all safety rules and regulations.
• Provide emergency after-hours support (call-out) and standby duties as required.

Minimum Qualifications and Skills

• Grade 12 certificate or equivalent.
• Craft certificate in Water Operations and Supply or equivalent from a recognised institution.
• At least 2 years of experience operating water treatment facilities or working in similar industrial environments.
• Strong understanding of water treatment processes, chemical handling, and safety protocols.
• Excellent analytical and problem-solving skills.
• Ability to work independently and manage time effectively.
• Demonstrated ability to organise, schedule, and coordinate work.

Tenure of Employment

Permanent and pensionable.

Application Procedure

Only candidates who meet the above role specifications and competencies should apply by enclosing a single merged PDF document comprising their cover letter, CV, copies of academic and professional qualifications, and a valid practising licence.

Submitted academic qualifications must be ZAQA-certified. Daytime and reachable telephone/mobile numbers should be clearly indicated.

Applications should be addressed to the Human Capital & Development Manager and sent to:

Email: careers@kgl.co.zm

Closing Date: Wednesday, 16 September 2026 at 16:45 hours.

Applications submitted after the closing date and time shall not be considered.

Equal Opportunity

KGL is an equal opportunity employer and offers employment opportunities to Zambian nationals on merit and without discrimination on the grounds of colour, tribe, place of origin, language, race, social origin, religion, belief, gender, marital status, ethnicity, health status, pregnancy, culture, or economic status.

Please note that only shortlisted candidates will be contacted.

⚠️ Legitimate employers do not charge candidates fees to secure employment. Be cautious of anyone requesting payment in exchange for a job offer.

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