Project Summary

The programme goal is to support the Zambian Defence Force (ZDF) in achieving sustainable control of the HIV epidemic in the military by building the technical capacity of the Defence Force Medical Services (DFMS) health systems to implement a person-centred HIV prevention, care and treatment programme aligned with national guidelines and PEPFAR's Vision 2025.

The objectives include:

• Increasing coverage of comprehensive and client-centred prevention of mother-to-child transmission (PMTCT), HIV prevention, diagnosis, care and treatment services in communities and health facilities to reach and maintain 95-95-95 in focus networks.
• Increasing utilisation of community and facility-based quality, person-centred, integrated HIV services.
• Increasing the capacity of the Defence Force Medical Secretariat (DFMS) to gradually transition Direct Service Delivery (DSD) of quality integrated health services and sustain services beyond activity implementation.

Job Summary

The incumbent reports administratively to the Facility In-Charge and functionally to the Provincial Monitoring and Evaluation (M&E) Coordinator.

The successful candidate will support the collation and entry of patient data into electronic data collection tools at Department of Defense (DoD)-supported sites.

Main Duties and Responsibilities

• Enter all patient interaction data accurately and promptly from all service points, following standard operating procedures (SOPs) and associated relevant documentation.
• Maintain a good understanding of all data being collected and the associated performance indicators for each programme area.
• Ensure accurate and complete data is submitted on time.
• Respond promptly to routine and ad hoc data queries and verification requests.
• Provide weekly and monthly data collection reports, highlighting challenges and successes.
• Adhere strictly to data confidentiality requirements.
• Work with the Monitoring and Evaluation Officer to develop weekly and monthly data collection schedules.
• Assist clinical staff in ensuring that all registers are available and up to date.
• Participate in the compilation, generation, validation and verification of HIA2 at the facility, ensuring consistent reporting across all facility reports.
• Collaborate with facility staff to ensure facility performance and targets are shared with the Facility In-Charge and displayed in visible locations within the facility.
• Provide reports as requested by DFMS.
• Assist in improving data collection tools by providing feedback on potential improvements and new feature inclusions.
• Train and mentor facility staff and DFZ data personnel, where appropriate, on performance monitoring indicator definitions and SmartCare Pro.
• Participate in presenting data to various internal and external stakeholders.
• Train staff in SmartCare Pro and DHIS2 data collection and entry procedures, including common errors and problems within the clinic and at other sites as requested.
• Conduct regular data clean-up in DHIS2 and SmartCare Pro and maintain an inventory of assigned IT equipment in the facilities.
• Provide on-site M&E and technical support for all data management processes at the facility.
• Participate in facility planning, data review meetings and coordination efforts with M&E coordinators and facility leadership.
• Provide data and M&E support to facility staff, programme teams, and CIDRZ/DFMS staff.
• Uphold strict data confidentiality and adhere to all data safety procedures.

Qualifications

• Grade 12 Certificate.
• Minimum Diploma in Computer Studies, Monitoring and Evaluation (M&E), Social Sciences or a related field.
• Experience working in an M&E team handling PEPFAR Monitoring, Evaluation and Reporting (MER) indicators will be an added advantage.

Required Skills

• Experience in data quality management.
• A good understanding of SmartCare and the Health Management Information System (HMIS) will be an added advantage.
• Good analytical skills.
• Skills in the District Health Information System (DHIS) and SmartCare.
• Excellent Microsoft Excel skills.
• Excellent analytical and problem-solving skills.

How to Apply

Suitably qualified candidates are invited to submit their applications through the official CIDRZ recruitment portal.

Apply Online for the Data Associate Position at CIDRZ

Application Deadline: 22 October 2026

Only shortlisted candidates will be contacted.

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Job Summary

Reports to Data Coordinator. Working with the District Health Information Officers, as well as District Focal Point Persons, this position involves the collection and entry of patient data into paper-based and electronic data collection tools.

Location: Chibombo, Chilanga, Chipata, Choma, Chongwe, Kabwe, Kafue, Kalumbila, Kaoma, Kasama, Katete, Kitwe, Livingstone, Ludanzi, Lusaka, Mansa, Mbala, Mongu, Mpika, Mufulira, Mukushi, Mumbwa, Ndola, Serenje - Chibombo District, Central Province.

Main Duties

• Enters all patient interaction data in an accurate and timely manner from all service points as guided by SOPs and associated relevant documentation
• Have a good understanding of all data being collected and associated performance indicators for each program area
• Capacity building of MoH staff in data entry, retrieval, analysis, visualization and reporting using DHIS2.
• Ensures accurate and complete data is submitted on time
• Responds to all routine and ad-hoc data queries and verifications promptly
• Provides data and M&E support to health facility staff and CIDRZ in-house clinical staff
• Provides weekly and monthly data collection reports, highlighting challenges and success
• Assists clinical staff in ensuring all registers are available and fully updated; participating in the compilation of NTLP Monthly reports at the facility and ensuring there is consistent reporting across all facility reports
• Works with District Health Information Officer/ Facility TB Focal Point persons, Facility In-Charges to initiate and actively participate in facility data review meetings
• Actively participate in the compilation of weekly situation room data as guided by the Provincial Data coordinator
• Attends all weekly meetings as requested by facility or CIDRZ staff
• Be collaborative with facility staff ensuring facility performance and targets are shared with facility in-charge and displayed at visible locations within facility
• Assist in the improvement of all data collection tools by providing feedback for improvements and new feature inclusions
• Handles patient data with utmost confidentiality and follow the set data safety procedures as specified
• Any other duties as may arise that are requested by the supervisors.

Qualifications

• Grade 12 Certificate
• Diploma in Computer Studies, M&E, Social Sciences or related fields
• 1 Year data entry experience
• Experience in data quality management
• Good understanding of SmartCare, Yathu, FIMS and DHIS2 will be an added advantage
• Good understanding of SmartCare will be an added advantage

Suitably qualified candidates are invited to apply. However, only shortlisted candidates will be contacted.

How to Apply

Interested candidates should apply through the official CIDRZ careers portal:

Application Deadline: 15 September 2026