The High Commission of Canada in Lusaka is seeking a Senior Executive Assistant to the High Commissioner.

This opportunity is suitable for an organised, proactive and highly professional administrative specialist looking to work in an international environment.

IDEAL PROFILE

• Organised and highly professional.
• Proactive and able to anticipate administrative needs.
• Strong administrative support capability.
• Comfortable working in an international environment.

KEY COMPETENCIES

HOW TO APPLY

Interested candidates should apply through the official Government of Canada staffing portal.

Zambia Postal Services Corporation (ZAMPOST), a State-Owned Enterprise mandated to provide postal, courier, logistics and financial services across the country, is inviting applications from suitably qualified and experienced candidates for the position of Executive Assistant.

PURPOSE OF ROLE

To provide high-level executive, administrative, coordination and operational support to the Postmaster General to facilitate the effective management of the Office, coordination of corporate activities, communication with key stakeholders and implementation of organisational priorities.

DUTIES AND KEY RESPONSIBILITIES

1. Managing and coordinating the day-to-day operations of the Office of the Postmaster General
2. Managing the Postmaster General's diary, appointments, meetings, engagements and official commitments
3. Preparing briefing materials, reports, correspondence, presentations and other documentation required by the Postmaster General
4. Coordinating and following up on pending actions, assignments and commitments arising from the Postmaster General's Office
5. Drafting, editing and coordinating official correspondence, memoranda, reports and other executive communications
6. Maintaining accurate, secure and confidential records and documentation
7. Serving as a point of contact for the Postmaster General and internal/external stakeholders
8. Liaising with government institutions, Board, business partners and other stakeholders
9. Organising high-level meetings, conferences, and recording minutes
10. Monitoring implementation of management and Board decisions
11. Assisting in preparation of strategic, operational and performance reports
12. Organizing official travel, itineraries, and logistics for the Postmaster General
13. Supervising administrative support staff attached to the Office
14. Supporting corporate initiatives and special projects

KNOWLEDGE, SKILLS AND ATTRIBUTES

• Excellent organisational, planning and coordination skills
• Strong written and verbal communication skills
• Excellent diary, meeting and time-management skills
• High levels of professionalism, confidentiality and discretion
• Ability to work under pressure and manage multiple competing priorities
• Strong attention to detail and accuracy
• Strong report writing and presentation skills
• Proficiency in Microsoft Office: Word, Excel, PowerPoint, Outlook

QUALIFICATIONS AND EXPERIENCE

• Diploma in Business Administration, Public Administration, Office Management, Secretarial Studies, Management Studies or related field
• A Degree will be an added advantage
• At least 5 years relevant work experience, with at least 3 years in a senior executive, administrative or office management support role
• Demonstrated experience in coordinating high-level meetings and preparing executive correspondence

MODE OF APPLICATION

Applications with detailed CVs and certified copies of academic and professional qualifications should be submitted through either of the following methods:

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEWS

ZAMPOST IS AN EQUAL OPPORTUNITY EMPLOYER